Funding Opportunity Title: AIT PDS Annual Program Statement
Funding Opportunity Number: PD-TAIPE-FY24-001
Deadline for Applications: July 31, 2024, 11:59 p.m. GMT+8 (reviewed on a rolling basis)
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $400,000 USD
Maximum for Each Award: $50,000 USD
The American Institute in Taiwan (AIT) Public Diplomacy Section (PDS) is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement (APS), outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please carefully follow all instructions below.
Purpose of Small Grants: PDS AIT Taipei and PDS AIT Kaohsiung invite proposals for programs that strengthen cultural ties between the U.S. and Taiwan through cultural and exchange programming that highlights shared values and promotes bilateral cooperation. The programs may take place anywhere within Taiwan. All programs must advance one or more of the policy goals listed below.
Examples of PDS Small Grants Program programs include, but are not limited to:
Proposals must advance one or more of the following policy goals:
Participants and Audiences:
The following types of programs are not eligible for funding:
Authorizing legislation, type and year of funding:
The source of funding is Fiscal Year 2024 AIT Funding
Length of performance period: 3 to 12 months
Number of awards anticipated: 20 awards (dependent on amounts)
Award amounts: $1,000 – $50,000 USD for each award
Total available funding: $400,000 USD
Type of Funding: Fiscal Year FY2024 AIT Funding
Anticipated program start date: Generally 6 to 8 weeks from when the project is selected for funding
This notice is subject to availability of funding.
Funding Instrument Type: Grant, Fixed Amount Award (FAAs), or Cooperative agreement. Cooperative agreements and some FAAs are different from grants in that PDS staff are more actively involved in the grant implementation (“Substantial Involvement”).
The following applicants from the U.S. and Taiwan are eligible to apply:
FOR-PROFIT, COMMERCIAL ENTITIES AND INDIVIDUALS ARE NOT ELIGIBLE TO APPLY.
In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.
Application forms required below are available to download directly by just clicking the title of each from below. Or here: Grant Forms | GRANTS.GOV
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application Submission
Form of Application Submission
The following documents are required:
(1) Mandatory application forms that must be completed and signed
(2) Summary Coversheet: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
(3) Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
(4) Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate file to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
(5) Attachments (suggested examples):
All organizations applying for grants (except individuals) must obtain Unique Entity Identifiers (UEI) and an active registration with the www.SAM.gov . All are free of charge – be wary of someone requesting payment for registration as it is never required.
(A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards).
Note: As of April 2022, a DUNS number is no longer required for federal assistance applications.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.
Organizations based outside of the United States and that DO plan to do business with the DoD in addition to the American Institute in Taiwan should follow the below instructions: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:
NCAGE Homepage: https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx
An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.
The Public Diplomacy Section will accept and review proposals on a rolling basis throughout the year. Applications may be submitted for consideration at any time before the closing date July 31, 2024. No applications for fiscal year 2024 funding under this Funding Opportunity will be accepted after that date.
The following activities and costs are not covered under this announcement and are classified as not allowable – please read this section carefully and match it to your project activities:
All application materials must be submitted by email to: AITPDGrants@state.gov
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PDS is confident of its ability to undertake the program. This includes a financial management system and a bank account.
Program Planning/Ability to Achieve Objectives
Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
AIT priorities: Applicant has clearly described how stated goals are related to and support AIT’s policy goals or target audiences.
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.
Innovation & Sustainability: Program activities will continue to have positive impact after the end of the program. Program shows innovation in design, audience reached, problem to be solved, or method of solving.
DEIA: Program reaches diverse audiences and or includes diverse grantees/implementers, including ethnic, racial, gender, and socioeconomic diversity. Proposals should clearly demonstrate how the program will support and advance DEIA (Diversity, Equity, Inclusion, Accessibility) principles in program administration, design, and implementation.
Communications & Outreach: Proposal clearly describes how information, results, and success stories will be collected and disseminated before, during and after the project; Discusses how program outreach will leverage a range of outreach tools to amplify messaging to a defined target audience; Discusses how project activities will be communicated to stakeholders to foster continued engagement with the project.
A Grants Review Committee will evaluate all eligible applications on a rolling basis.
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, American Institute in Taiwan has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the American Institute in Taiwan.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.
Organizations whose applications will not be funded will also be notified via email.
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the American Institute in Taiwan Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
In accordance with the Executive Order on Advancing Racial Equity and Underserved Communities, proposals should demonstrate how the program advances equity with respect to race, ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing racial equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.
The support of underserved communities will be part of the review criteria for this opportunity. Therefore, proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
If you have any questions about the grant application process, please contact PDS at: AITPDGrants@state.gov
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, American Institute in Taiwan officers and staff may not discuss this competition with applicants until the entire proposal review process is completed.
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.