Documents We Notarize

Only certain documents can be notarized at AIT for use in the United States.

We can only notarize documents in English.

Prepare your document(s).  Be sure to complete the document(s) as much as possible before the appointment, but do not sign the document(s)!

Notarial services are by appointment only.

Ensure that you understand the contents of the document(s).  A consular officer cannot explain it to you.

Please bring your valid passport and documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction.

We cannot assemble your document(s) for you or provide legal advice on their preparation.  If your documents are not ready for signature, you may be asked to make a new appointment.

Do NOT sign the document(s)!

If you live abroad and you receive notice of jury duty in the United States, contact your state district court. If your court requires a notarized Affidavit explaining why you cannot fulfill the duty, you may come to AIT by appointment for this service.

The standard notary fee will be charged.

Please prepare your affidavit and bring your valid passport.

If you wish to use U.S. civil documents in Taiwan, or Taiwan civil documents in the United States, they will require authentication in the jurisdiction where they were produced by the opposite authority.  So if your document is American, it gets authenticated in the United States by the closest branch of the Taiwan Economic and Cultural Representative Office (TECRO).  See their website for further information.  If you are already in Taiwan, you should contact TECRO to find out whether/how you can obtain the authentication you need by mail.

If you have a Taiwan document — a Taiwan birth certificate, marriage certificate, death certificate, household registration, court decree, etc.— and you plan to use it in the United States, you should follow this procedure:

First, make sure the document is in English.  Many Taiwan offices will issue civil documents in English upon request.  If not, you will have to pay an official translator to prepare a translation for you.

Second, have this English-language version of the document notarized by a Taiwan notary public.  Be sure to inquire whether the notary is registered with AIT.  If not, choose a different one.

Third, bring this notarized document to AIT to have the notary public’s seal and signature authenticated by us.  You will need to make an appointment for this notarial service.  Bring all documents you wish to have authenticated, your photo ID, and the notarial fee for each document being notarized.

You are not required to appear in person for this service.  You may assign a representative to bring the documents to AIT.  In this case, he/she should bring his/her passport in addition to the documents to be authenticated.

The Social Security office at U.S. Embassy Manila frequently requests personal documents to accompany your applications for social security numbers, replacement cards, name changes, benefits, etc.  Obviously, you do not want to send your original passports and other important records through the mail.  Instead, bring these original documents to AIT, along with photocopies you make yourself, and we will certify that the photocopies are true copies of the originals.  You can then send these true copies to Manila.

NB:  You must make a notarial appointment.

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Before coming to AIT, you should consult with the Motor Vehicles Office at Taipei for specific requirements in applying for a permanent Taiwan driver’s license.

If you meet the requirements, you may sign a statement swearing your license is legitimate and have that statement notarized at AIT.  You are required to appear in person for the service.  Blank forms for the statement are available at our office.  The form is not available online.

Please bring the original and a photocopy (front and back side) of your valid driver’s license.  AIT’s website has more information on Driving in Taiwan.

This includes grant or warranty deed, bill of sale, closing affidavit, assignment of lease, and disbursement instructions.

Ensure that you understand the contents of the document.  A consular officer cannot explain it to you.

Please bring your valid passport and documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction.

We cannot assemble your documents for you or provide legal advice on their preparation.  If your documents are not ready for signature, you may be asked to make a new appointment.

Do NOT sign the document!

If your child(ren) will be traveling overseas without you, U.S. Customs and Border Protection strongly recommends that you grant formal permission to the adult who will be accompanying them.  If one parent is traveling with the child, the other parent should grant permission; if neither parent is traveling, both parents should grant permission to their adult escort.

There is no specific template for this permission.  It can be in the form of a simple letter in English, but CBP encourages you to have your signature on this letter notarized.

In particular, the letter should contain the following:

  • the name(s) of the child(ren); you can add passport numbers and dates of birth if you wish
  • the name of the adult escort or the other parent; you can add a passport number if you wish
  • formal permission for this adult to accompany the aforementioned child(ren) during overseas travel
  • the destination/itinerary of the trip
  • the dates of the trip
  • the contact information for the absent parent(s)

If you wish to use an online service to generate such a letter for you, please run a search for “consent travel minors,” and various options will come up.

The standard notary fee will be charged.

Please prepare your consent letter and bring your valid passport.

Please prepare your own power of attorney or consult with an attorney on how to draft your POA.  Ensure that you understand the contents of the document.  A consular officer cannot explain it to you.

Please bring your valid passport and documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction.

We cannot assemble your documents for you or provide legal advice on their preparation.  If your documents are not ready for signature, you may be asked to make a new appointment.

Do NOT sign the document!

All foreigners marry in Taiwan are required to provide a “single affidavit,” which is a certificate stating that you are single and legally free to marry.  If you are a U.S. citizen, you may obtain this document at AIT.  The affidavit is valid for three months, starting from the date of notary.

AIT’s website has more information on marriage.

Please bring your valid U.S. passport.  You will fill out the single affidavit at AIT.

If you are applying for a U.S. passport for a child under 16, and only one parent is able to appear, the absent parent is required to furnish a notarized Statement of Consent, form DS-3053.  The form can be notarized at AIT and there is no fee for this service.

Please bring your valid passport and the form DS-3053.

This includes recognition of marriage (for U.S. citizens only) and other sworn statements/affidavits in general.

Ensure that you understand the contents of the document.  A consular officer cannot explain it to you.

Please bring your valid passport and documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction.

We cannot assemble your documents for you or provide legal advice on their preparation.  If your documents are not ready for signature, you may be asked to make a new appointment.

Do NOT sign the document!

We cannot notarize translations.  Translations should be notarized by a local notary public.  Once notarized, you can bring the translation to AIT to get the signature of the local notary public authenticated.

You are not required to appear in person for this service.  You may assign a representative to bring the documents to AIT for authentication.  The representative should bring his/her valid passport and the documents.

If you are appearing in person, please bring your valid passport and the documents.

A consular officer can take a true copy of a U.S. passport.  The passport holder should appear in person with his/her passport to be copied.

If the passport holder is under 16, he/she does not have to appear in person.  One parent or one legal guardian can appear on their behalf.

If you are applying for an Individual Taxpayer Identification Number (ITIN) and need to have your passport (including U.S. and non-U.S. passports) verified before sending your application to the Internal Revenue Service (IRS) in the United States, you may schedule a regular notary appointment at AIT.  You are required to appear in person for the service.

If the passport holder is under 16, he/she does not have to appear in person.  One parent or one legal guardian can appear on their behalf.

Please bring your valid passport.  No forms are required to be completed for the service.